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Office of Internal Audit
University of Mississippi

 Record Retention Periods for Departments


Procurement Card (P-Card) Documents 3 years
Request for Payment 3 years*
Purchase Requisition / Bid File Documentation 3 years*
Interdepartmental Charges (GL Documents) 7 years
Payroll Timesheets 7 years
Travel Authorizations 3 years*
Travel Reimbursements 3 years*
Cash Reports and Bursar Receipts 3 years
Cash Receipt Books (i.e. pink copies) 3 years
Vehicle Logs 3 years
Account Reconciliations 3 years
Accounts Receivable 7 years
Search Committee Documentation 3 years
Scholarship Records 3 years^


*For all scanned documents submitted to Procurement, the submitting department is responsible for storing the originals and presenting them upon request for a minimum of 7 years.
^Scholarship records should be kept for 3 years from the end of the award year for which the aid was awarded.

Note: Retention periods may be longer if related to a sponsored program, depending on the funding agency’s requirements. Funding agency requirements should be researched and determined prior to destroying any documents.