Record Retention Periods for Departments
RECORD TYPE | MINIMUM RETENTION (FULL FISCAL YEARS) |
Procurement Card (P-Card) Documents | 3 years |
Request for Payment | 3 years |
Purchase Requisition / Bid File Documentation | 3 years |
Interdepartmental Charges (GL Documents) | 7 years |
Payroll Timesheets | 7 years |
Travel Authorizations | 3 years |
Travel Reimbursements | 3 years |
Cash Reports and Bursar Receipts | 3 years |
Cash Receipt Books (i.e. pink copies) | 3 years |
Vehicle Logs | 3 years |
Account Reconciliations | 3 years |
Accounts Receivable | 7 years |
Search Committee Documentation | 3 years |
*Scholarship Records | 3 years |
*Scholarship records should be kept for 3 years from the end of the award year for which the aid was awarded.
Note: Retention periods may be longer if related to a sponsored program, depending on the funding agency’s requirements. Funding agency requirements should be researched and determined prior to destroying any documents.