Office of Internal Audit

University of Mississippi

 Record Retention Periods for Departments

 

RECORD TYPE MINIMUM RETENTION (FULL FISCAL YEARS)
Procurement Card (P-Card) Documents 3 years
Request for Payment 3 years
Purchase Requisition / Bid File Documentation 3 years
Interdepartmental Charges (GL Documents) 7 years
Payroll Timesheets 7 years
Travel Authorizations 3 years
Travel Reimbursements 3 years
Cash Reports and Bursar Receipts 3 years
Cash Receipt Books (i.e. pink copies) 3 years
Vehicle Logs 3 years
Account Reconciliations 3 years
Accounts Receivable 7 years
Search Committee Documentation 3 years
*Scholarship Records 3 years

 

*Scholarship records should be kept for 3 years from the end of the award year for which the aid was awarded.

 

Note: Retention periods may be longer if related to a sponsored program, depending on the funding agency’s requirements. Funding agency requirements should be researched and determined prior to destroying any documents.